How to Track Your Daily Schedule with Printable Paper Planners

Daily schedule can easily turn into a war between completing your tasks and your free time. This happens regardless if you’re a business owner, a blogger or an entrepreneur. When you are free to plan your days, you might end up working more than you should, without being able to solve everything. Eventually, you might end up caught between multitasking and procrastination. Subsequently, when worrying too much about completing daily responsibilities, you might forget other weekly and monthly ones. Today, we discuss about the utility of paper planers and how they can optimize your work.

Paper planners usually have standard formats that you can adjust to any working days. They include specific categories, such as Work, Family, Personal, Home, Notes. These are color-coded to divide what you need to do during the day. Some include to do lists, while others have specific places for information you want to keep track of. They are customized for paper printing. Therefore, you can use them daily. Let’s see how.

Track Your Daily Schedule with Printable Paper Planners

Image From:

Why Choose Paper Planners over Software or Apps

  1. They complete the calendar. Paper planners are the kind reminders of what you need to do. However, they work best together with a calendar. The calendar shows you what day of the week today is, and if you wrote down a major event. Paper planners provide the details. You can get your next free calendar from the Calendar Table website.
  2. You can take them anywhere. After printing, you can place them in your bag and take them with you. This is extremely useful, especially if you travel a lot or must meet with different associates/partners.
  3. Planners are electricity free. If there’s a power loss, you won’t be able to access your digital agenda. Even worse, you might lose unsaved data that you forget otherwise.
  4. They save you time. You don’t need to scroll through a computer or sheets to find the information you need. Paper planners gather all your tasks in one place.
  5. They are versatile. Phone apps or computer software are usually available on one device or more synced devices. Paper planners can be accessed from your office, home or hotel.

How to Track Your Schedule with Printable Paper Planners in 5 Steps

Remember that, according to a study, the best working schedule includes a 20-30 minutes break for every 90 minutes of work.

1. Create Routine

Start off by writing your routine activities and recurrent tasks. By starting your paper planner with routine tasks, you will have a more detailed view over your time during the day. If you choose a specific time for writing your planner, you will develop a ritual that doesn’t allow you to forget important tasks. This ritual will train your brain so that you already know what you need to do, even before beginning to mark tasks. Continue with choosing certain hours for specific tasks, to avoid time pressure.

2. Choose Priorities

Organize your time by priorities, so that you can avoid chaos. Paper planners have categories that separate your work tasks from personal ones. However, start with your most important duties, regardless of where they fit in. After you wrote them down, you can continue with organizing your time depending on the less important tasks. By not concentrating on a specific category, you allow your brain to focus on finding priorities, instead of trying to fill in a section.

3. Consider Details

Your paper planner needs to be reader-friendly. So, write everything down considering how easy you find the information. Color code your tasks and always use the same colors for a specific one. Moreover, make notes regarding updates or additional information. Also, include your personal needs and what they involve.

4. Remember Flexibility

Printable planners allow you to allocate each hour of your working day. However, you should note that you will need time for lunch and breaks. Also, a task might last longer than you estimate and shorten your time for the next one. Moreover, if you have a meeting outside of your office, consider the time you spend while on transport. Leave your planner flexible, to make sure that you have enough time to complete your work.

5. Don’t Overuse It

Your daily paper planner has only one role: to help you develop, update and keep track of your schedule. Don’t make notes that are not relevant to its content. Don’t write phone numbers or addresses on the planner, if you usually keep them in an agenda. Data organization is essential to time management and should not interfere with other written down information.


Daily planners are available online and are practical for both digital and on paper usage. They include plenty of space, so you might be tempted to fill in the sections and gather more tasks than effective time to complete them. Keep track of your time and, most of all, allow yourself to take a break.

Store old planners in a safe place, to have archived information available anytime. Also, if you travel a lot and need to take the planner with you, always store it in the same place from your luggage. Then, work on your tasks and mark them as completed.

Speak Your Mind


This site uses Akismet to reduce spam. Learn how your comment data is processed.